favorite this post Nonprofit Operations Coordinator hide this posting unhide

compensation: $14-$15/hour DOE
employment type: part-time

Job Description: Operations Coordinator
Position Status: Part-time, 20 hours/week, flexible
Location: Missoula, Montana
Position Reports to: Executive Director
Application Deadline: Position will be open until filled.
Pay Rate: $14-$15/hour DOE, IRA offered

Forward MT Foundation (FMF): We educate, engage, and organize young Montanans to shape their democracy to improve their lives and the lives of fellow Montanans.

Forward Montana (FMT): We build political power with and for young Montanans by driving a culture of civic engagement, and electing leaders and passing policies that are representative of the needs and vision of our generation.

Forward MT Foundation and Forward Montana seek an Operations Coordinator to manage offices, administrative duties, financial duties, human resources, and grant tracking. The Operations Coordinator will work directly with the Executive Director and will be responsible for the following duties/tasks:

Office Management
Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization
Maintain files and records with effective filing systems
Monitor office expenditures and handle all office contracts (rent, service, other vendors etc.)

Administration & Human Resources
Spearhead administrative tasks and compliance, including insurance and annual filings
Expense reports and time sheets
Quickbooks duties, including printing and depositing checks
Insurance, credit card, and hiring management
Board support, including paperwork and material preparation
Logistical planning of annual board and staff retreat

Financial Duties
Financial tracking and revenue updates
Financial tracking of grants and MOUs
Political financial reporting
Financial analysis

Other Duties
Support and participate in key programmatic events, campaigns, and regular meetings
Support in fundraising activities


Gotta-have Skill Sets: Must be present for a candidate to move forward in the hiring process.

Deadline and detailed oriented: able to manage and prioritize tasks, details, and timelines without much oversight.
Capacity to learn new information: understands and implements new processes after training.
Basic understanding of budgets and financial analysis: tracks and manages budgets, as well as provides insight to where actuals differ from budgeted expenses.
A problem-solver: thinks ahead, troubleshoots potential problems, seeks solutions, and helps the team meet their goals.
Reliable: consistently performs duties, communicates challenges, and follows-through on projects.
LOVES Forward Montana: believes in the power of young people coming together to change the world and their local community.

Nice-to-have Skill Sets: Not required, but having these skills would make a candidate’s transition into the job more seamless for the individual and the organization.

QuickBooks experience
Financial/accounting experience
Understanding of time sheets, expense reports, insurance, taxes
Political reporting experience

*Administrative, office, or financial experience is preferred but not necessary. An ideal candidate is a well-organized, problem solver who is attentive to detail, and can quickly learn new processes.

Women, people of color, individuals with disabilities, and LGBTQ individuals are strongly encouraged to apply. All ages are encouraged to apply.

To apply, submit (email) a cover letter, resume, and three references with the subject line “Operations Coordinator Application”. Applications will be reviewed on a rolling basis.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6914761600



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